Senior Administrative Assistant - Sales

Date: Jan 20, 2023

Location: Pleasanton, CA, US

Company: Teleflex

Expected Travel: Up to 10%

Requisition ID: 7503


About Teleflex Incorporated

Teleflex is a global provider of clinically effective medical technologies designed to improve the health and quality of people’s lives. We apply purpose driven innovation – a relentless pursuit of identifying unmet clinical needs – to benefit patients and healthcare providers. Our portfolio is diverse, with solutions in the fields of vascular and interventional access, interventional cardiology, surgical, anesthesia, cardiac care, interventional urology, urology, emergency medicine and respiratory care. Teleflex employees worldwide are united in the understanding that what we do every day makes a difference. For more information, please visit


Interventional Urology – NeoTract is dedicated to developing innovative, minimally invasive and clinically effective devices that address unmet needs in the field of urology. As part of the Teleflex Interventional Urology business unit, NeoTract’s focus is on improving the standard of care for patients with benign prostatic hyperplasia (BPH) using the UroLift® System, a minimally invasive, permanent implant system that treats symptoms while preserving sexual function*1,2. The UroLift System is clinically proven to treat lower urinary tract symptoms due to BPH in men over the age of 45. The UroLift System lifts or holds the enlarged prostate tissue out of the way so it no longer blocks the urethra. There is no cutting, heating or removal of prostate tissue. More than 175,000 men have been treated with the UroLift System in select markets worldwide.** Join a dynamic, growing team that offers healthcare providers an array of medical technology solutions that make a difference in patients’ lives. 

 * No instances of new, sustained erectile or ejaculatory dysfunction in the FDA pivotal study.

** Management estimate based on product sales and average units per procedure

  1. Roehrborn, J Urology 2013 LIFT Study
  2. McVary, J Sex Med 2014

Indicated for the treatment of symptoms of an enlarged prostate up to 100cc in men 45 years or older. As with any medical procedure, individual results may vary. Most common side effects are temporary and include pain or burning with urination, blood in the urine, pelvic pain, urgent need to urinate and/or the inability to control the urge.1 Rare side effects, including bleeding and infection, may lead to a serious outcome and may require intervention. Speak with your doctor to determine if you may be a candidate.

Position Summary

The Senior Administrative Assistant will support the Global Vice President of Sales and the US Vice President of Sales. As an integral member of the Interventional Urology team, the Senior Administrative Assistant partners with the Sales team and cross-functional teams to manage administrative work and project execution, including travel, meeting coordination, and calendaring. This position requires excellent communication skills, experience supporting field-based teams, and the ability to perform at high levels in a fast-paced, dynamic environment.

Principal Responsibilities

•    Manage appointments and meetings, book travel arrangements, and prepare inventory and shipment reports in accordance with company policies.
•    Manage sales administrative tasks, including scheduling of key activities and events, creating and organizing files, and completing expense reports.
•    Coordinate and maintain vendor credentialing for designated individuals.
•    Manage various executive calendars across different time zones.
•    Manage expense reports following compliance guidelines.
•    Arrange complex and detailed travel plans and agendas for multiple VPs.
•    Coordinate and manage off-site meetings for executive sales team including site selection, budget planning, meeting space, travel and agenda/event schedule.  
•    Work collaboratively with other Leadership Team administrators, ensuring calendars are in sync, coordination of events, travel and effectively managing the team’s time and schedule
•    Perform other duties as assigned.
•    Contribute to our culture of being collaborative, respectful, transparent, ethical, efficient, high achieving, and fun!

Education / Experience Requirements

•    Bachelor’s degree or equivalent practical experience.
•    At least 7 years of administrative experience in an office or clerical setting.
•    Experience with supporting a large, dynamic, fast paced sales organization is highly preferred. 
•    Medical device experience is a plus.


Specialized Skills / Other Requirements

•    Strong work ethic, organizational skills, and ability to operate independently.
•    Outstanding customer service demeanor and skills, and the ability to collaborate with a broad range of personalities.
•    Ability to multitask and meet deadlines.
•    Proficient in Microsoft Word, Excel, and Outlook; Articulate experience preferred.
•    Ability and willingness to travel approximately 10% of the time.
•    Valid driver’s license issued by residing state and good driving record.
•    Overnight travel may be required.


WAGE RANGE/RATE: $35.00 - $50.000, based on experience and qualifications.


Teleflex, Inc. is an affirmative action & equal opportunity employer. D/V/M/F. Applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. If you require accommodation to apply for a position, please contact us at: 262-439-1894.

Teleflex is the home of Arrow®, Deknatel®, Hudson RCI®, LMA®, Pilling®, Rüsch®, UroLift® and Weck® – trusted brands united by a common sense of purpose. Teleflex, the Teleflex logo, Arrow, Deknatel, Hudson RCI, LMA, Pilling, Rüsch, UroLift and Weck are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and/or other countries.

© 2021 Teleflex Incorporated. All rights reserved.

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland