Commercial Contracts Specialist

Position Summary

This position reports to the Sales Ops Manager.
Will be responsible and accountable for managing all legal documents related to on-boarding, managing of on-going issues  or terminating distributors, and will coordinate with SecuriMate administrator to ensure all clients/customers are current with training, compliance certificates and other contractual obligations as required.

Take an inventory of all current legal documents we have for all LATAM markets and maintain, update and keep current  internal records of such documents. Some examples of the legal contracts are the following, but not limited to, distribution agreements, terms and conditions, amendments, servicing  agreements,   equipment placement  agreements, letters of authorization, as well as local contracts for hospitals.
The ideal candidate will have strong communication and customer service skills, excellent Excel skills with reporting expertise, a disciplined approach to document/records management and a positive “can-do” attitude. He or she will participate in and contribute to the development and on-going review of relevant processes, guidelines and procedures relating to the Company’s commercial contracting practices. He or she will .manage and update (as needed) contracts and contract templates in close coordination with and as approved by the legal and compliance teams.

The successful candidate will support all LATAM business lines in various markets. It is expected that the position will use his/her tech-savvy skills, professionalism and knowledge of Excel, PowerPoint, DocuSign, SalesForce.com to create efficiencies within current processes and help provide informative and transparent reporting to management.
 

Principal Responsibilities

•    Administratively Manages all Confidentiality Agreements, Distribution Agreements, Amendments, Terms and Conditions, letters of authorization, and Master Distribution Agreements. All documents will be reviewed with director, sales operations and internal .legal  counsel before releasing to clients.
•    Notary and apostille. As requested by clients, documents will be notarized and apostilled and sent via UPS, DocuSign, or email based on local guidelines.
•    Manage internal database systems where records are kept and coordinate with SecuriMate.
•    Identifies and assesses ways to automate the current process. e.g., DocuSign platform, SharePoint.
•    Project management support and leads new customer account creation & client integration within various groups within our organization.
•    Special projects such as tender management.
•    Manage SoloFire Spark and the onboarding process/management of that database.
•    Schedules and prepares month-end agendas for Senior leadership team.
•    Reviews agreements and helps with drafting edits to existing agreements and documents as approved by Legal.
 

Education / Experience Requirements

•    Bachelor’s degree preferably in business, marketing; or equivalent practical experience.
•    At least 3 years of experience in a business role related to project management, customer service, contract services.
•    Experience in contract management and administration  required
•    Experience working in healthcare, medical device, or pharmaceutical industry a plus.
•    English required; Spanish / Portuguese a plus
 

Specialized Skills / Other Requirements

•    Proficiency with all other MS Office applications (Excel, Word, PowerPoint, Outlook).
•    Experience with Microsoft Teams and setting up web enabled meetings.
•    Experience with SalesForce.com, and SAP a plus.
•    Demonstrated strong aptitude to learn new things easily.
•    Ability to work independently to meet project requirements with minimal supervision.
•    Ability to present ideas and information in group settings.
•    Ability to be flexible and adaptable in a changing environment.