Executive Administrative Assistant

Date: Mar 26, 2021

Location: Maple Grove, MN, US

Company: Teleflex

Expected Travel: Up to 50%

Requisition ID: 3492

 

About Teleflex Incorporated

Teleflex is a global provider of clinically effective medical technologies designed to improve the health and quality of people’s lives. We apply purpose driven innovation – a relentless pursuit of identifying unmet clinical needs – to benefit patients and healthcare providers. Our portfolio is diverse, with solutions in the fields of vascular and interventional access, interventional cardiology, surgical, anesthesia, cardiac care, interventional urology, urology, emergency medicine and respiratory care. Teleflex employees worldwide are united in the understanding that what we do every day makes a difference. For more information, please visit teleflex.com.

 

Interventional - The Interventional business unit at Teleflex offers innovative medical devices that are used to diagnose and treat coronary and peripheral vascular diseases. We place a strategic emphasis on complex coronary and peripheral interventions, vascular access, bone access, specialty biologic treatments and cardiac assist. Our current Interventional products include a broad range of clinically relevant solutions, such as our GuideLiner® and Turnpike® Catheters, AC3 Optimus™ Intra-Aortic Balloon Pump and OnControl® Powered Bone Access System. With a strong R&D footprint and pipeline, our fast-growing Interventional business unit is poised to continue the development of new technologies to serve critically ill patients for years to come. Join a dynamic, growing team that offers healthcare providers an array of medical technology solutions that make a difference in patients’ lives.

Position Summary

Provide executive-level support to enhance the effectiveness of the leadership team and their organizations.  Managing business unit communication, executive calendar management, email management, and functional meeting and event planning, travel arrangements both domestic and international.

*Along with Maple Grove, MN, this position could also be located in our Morrisville, NC office.
 

Principal Responsibilities

•    You will showcase your world-class relationship skills as you interact with both internal and external stakeholders and exercise your aptitude for strategy as a trusted advisor and administrator to the Interventional Sales, Marketing and Finance teams.
•    Heavy calendaring, scheduling and correspondence, functional event planning, organizing multi-site meetings, staff meetings, including meeting minutes and preparation of materials
•    Email management, communication through writing and editing emails, drafting memos and preparing communications on the Executive’s behalf
•    Maintain rolling action items, ensure deadlines are met and maintain comprehensive and accurate records, documents and reports, 
•    As liaison between the executive and their direct reports or others, exchanges information, transmits directives, instructions and assignments; and follows up on status of assignments.
•    Makes domestic and foreign travel arrangements, prepares itineraries, prepares and compiles travel vouchers, and maintains all travel records.
•    Complete special projects by organizing and coordinating information and requirements; planning, arranging and meeting schedules, monitoring results.
•    Handle basic administrative tasks such as invoices, expense reports, and PTO approvals on behalf of the executive
•    Maintain professional and technical knowledge by learning the Company’s products, attending educational workshops, reviewing professional publications and establishing personal networks.
•    Create/process documents, spreadsheets and reports by collecting and analyzing information maintaining confidentiality at all times.

Education / Experience Requirements

•    Secondary education preferred
•    A minimum of four years of experience in an administrative capacity required
•    Administrative certification such as PACE or CAP preferred

Specialized Skills / Other Requirements

•    Excellent communication skills (interpersonal, verbal, and written).
Ability to understand the importance of and maintain highly confidential information.
•    Expert knowledge of Microsoft Office and Adobe Acrobat with an emphasis on EXCEL and Outlook
•    Ability to maintain composure during stressful situations
•    Ability to efficiently handle multiple tasks requiring a high degree of attention to detail
•    Ability to perform duties with initiative and exercise sound judgment
•    Ability to recognize problems, make recommendations and in some cases, independently resolve and implement solutions. 

 

Teleflex, Inc. is an affirmative action & equal opportunity employer. D/V/M/F. Applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. If you require accommodation to apply for a position, please contact us at: 262-439-1894.

Teleflex is the home of Arrow®, Deknatel®, Hudson RCI®, LMA®, Pilling®, Rüsch®, UroLift® and Weck® – trusted brands united by a common sense of purpose. Teleflex, the Teleflex logo, Arrow, Deknatel, Hudson RCI, LMA, Pilling, Rüsch, UroLift and Weck are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and/or other countries.

© 2021 Teleflex Incorporated. All rights reserved.


Nearest Major Market: Minneapolis