Admin Assistant (Temporary)

Date: 30-Nov-2021

Location: Kulim, 02, MY

Company: Teleflex

Expected Travel: None

Requisition ID: 5017


About Teleflex Incorporated

Teleflex is a global provider of clinically effective medical technologies designed to improve the health and quality of people’s lives. We apply purpose driven innovation – a relentless pursuit of identifying unmet clinical needs – to benefit patients and healthcare providers. Our portfolio is diverse, with solutions in the fields of vascular and interventional access, interventional cardiology, surgical, anesthesia, cardiac care, interventional urology, urology, emergency medicine and respiratory care. Teleflex employees worldwide are united in the understanding that what we do every day makes a difference. For more information, please visit


Global Operations - Global Operations is a complex and diverse organization within the company which is responsible for product fulfilment to all our customers from end to end. We pride ourselves on being totally Customer Centric in our unrelenting focus on Improving Quality, Service and Value as perceived by our customers. Our employees are dedicated to the Global Operations Enterprise Excellence journey. Join a dynamic, growing team that offers healthcare providers an array of medical technology solutions that make a difference in patients’ lives.

Position Summary

Principal Responsibilities

•    Coordinate and prepare weekly and monthly reports of Plant Manager and ensure that they are submitted within the datelines given.
•    Supporting or compiling standard report in slide deck format such as CEES Monthly Review, Transformation Plan update, weekly report for L1 board, etc.
•    Coordinate meetings schedule (external and internal) involving Kulim leadership team.
•    Develop and maintain an efficient filing and administrative system in admin office. 
•    Coordinate office procedures including support of 6S program.
•    Supports managers and other staff in term of communication and organization.
•    Ensure that all printed stationeries or communication materials including business cards reflect the latest corporate branding guidelines.
•    Coordinate meal/accommodation/travel arrangement for corporate visitors.
•    Organize plant wide travel, both local and overseas, and ensure that company’s travelling policies are complied with and spending is within budget.
•    Submit and reconcile expense reports including monitoring of corporate credit card expenses and claims via Concur.
•    Monitor licences/permit/subscription expiry and arrange for renewal (PBT, MEF, KITA, etc)
•    Arranging form, recording mails/parcels outward under existing guidelines via Courier service.
•    Any other administrative duties or support that may be assigned from time to time.

Education / Experience Requirements

•    Degree or Diploma in Business Administration/Management or equivalent.
•    Minimum 2-3 years of work experience / background in manufacturing under admin field.

Specialized Skills / Other Requirements

•    Must be able to communicate (written and verbal) in English and Malay language.
•    Good interpersonal skills, teamwork, confident, supportive & positive work attitude.
•    Ability to handle multiple tasks to meet business needs with minimum supervision.
•    Hardworking and flexible to task given.
•    Proficient in Microsoft Office (Word, Excel, PowerPoint etc.)

Note: As with all positions, due to the dynamic nature of Teleflex Medical business, key responsibilities may evolve and change over time. 

Teleflex is an equal opportunities employer

Teleflex is the home of Arrow®, Deknatel®, Hudson RCI®, LMA®, Pilling®, Rüsch®, UroLift® and Weck® – trusted brands united by a common sense of purpose. Teleflex, the Teleflex logo, Arrow, Deknatel, Hudson RCI, LMA, Pilling, Rüsch, UroLift and Weck are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and/or other countries.

© 2021 Teleflex Incorporated. All rights reserved.