Procurement Specialist

Position Summary

The successful candidate will work within the Global Procurement Function as an individual contributor, reporting to the Director of Global Procurement. The Procurement Specialist is responsible for analysing procurement data and processes to improve efficiency, reduce costs, and support strategic decision-making within the Procurement Function. Strong collaborations will be required with business functions such as purchasing, demand fulfilment, supplier quality & operations. The Procurement Specialist will assume responsibility for process development, reporting and drive accountability within Global Procurement
 

Principal Responsibilities

•    Analysing procurement data to generate insights and reports for decision-making purposes. This will involve tracking key performance metrics, monitoring spending trends, categorization of spends and providing regular updates to management on procurement activities and outcomes.
•    Issuance of the quarterly / annually spend reports
•    Management & Report on critical Procurement Programs such as Supplier Categorisation program, Supplier Business review, RFQ process and Inflation/CIPs process.
•    Conduct cost analysis and spend assessments to identify areas for cost reduction and efficiency improvement. 
•    Identify opportunities to streamline procurement processes, improve workflows, and enhance overall efficiency. 
•    Collaborate with cross-functional teams such as finance, facilities, HR, logistics, legal, and operations to align procurement activities with organizational goals and objectives. 
•    Leverage procurement technology solutions such as e-procurement systems, spend analytics tools, and supplier management platforms to enhance efficiency and effectiveness. 
•    Prepare reports and presentations to communicate procurement performance metrics, insights, and recommendations to stakeholders such as senior management, finance, and operations teams. 
•    Schedule meetings, set agendas, accurately record discussions, decisions, and action items. Distribute meeting minutes to participants promptly after each meeting. Follow up on action items and deadlines to ensure accountability.
•    Liaise with key business partners such as Purchasing, Quality, Demand Fulfilment, Purchasing Controls and Operations to ensure alignment of key procedures and strategies.
•    Support other projects and initiatives within the group, as required.
•    Develop metrics dashboard and reporting mechanism for Global Procurement activities.
 

Education / Experience Requirements

•    Masters / Degree in Supply Chain Management, Science / Engineering / Business or related field. 
•    3-5 years experience in Purchasing / Procurement function, preferably in medical device or other regulated industry such as Pharma or Automotive, with progressive levels of responsibility.
•    Detailed understanding of the PO process, approvals and supplier communications is required. Proficient use of SAP and executing PO’s in system
•    Process Mapping and experience of executing projects across several functions an advantage.
•    Knowledge and understanding of Global Regulations and Standards for Medical Devices is required.
•    Certified Supply Chain professional (GSCP) or Certified Purchasing Professional (CPP) preferred                                                                                                                                                                                                      

•    Excellent written, presentation, communication, and investigation skills, along with organizational and analytical skills
•    Outstanding computer skills including MRP, Microsoft Excel and MS Suite. 
•    Proficient in Microsoft Power Bi.
•    Demonstrated ability to build relationships that help achieve results and influence employees / managers at every level of the organisation and within the supply base
 

Specialized Skills / Other Requirements

•    Self motivated and driven with an ability to work well across various departments.
•    Positive and energetic personality.
•    Have good attention to detail to provide high-quality results.
•    Able to work in a fast-paced environment and work additional hours if required.
•    Ability to creatively solve issues and apply sound business judgment.
•    Strong customer service orientation.
•    Ability to function equally well independently and as part of a team.
•    Must have the ability to complete multiple priorities and deliver results under pressure in a fast-paced environment
#LI-CM1