HR Administrator

Position Summary

The HR Administrator will work as a partner to the business in supporting the delivery of a high-quality HR service across the Irish site. This role provides administrative and coordination support across the full employee life cycle, including recruitment, onboarding, employee relations, performance management & HR projects. The successful candidate will ensure HR processes are efficient, compliant and aligned with organisational goals while contributing to a positive employee experience. 

Principal Responsibilities

HR Administration

•    Create and maintain HR reports and metrics to track key areas such as headcount, turnover, absence, performance management, and compensation
•    Support the production of monthly Time & Attendance BI reporting
•    Provide administrative support across key HR processes, including the annual salary review and TCM cycle
•    Provide first-line HR support to employees and managers, responding to queries and ensuring guidance is aligned with company policies and procedures
•    Assist with employee relations matters, including preparing documentation, note-taking, and supporting processes such as grievances, disciplinaries, and appeals
•    Deliver a professional and responsive HR service, supporting problem resolution and HR-related queries
•    Maintain accurate and up-to-date HR systems, employee records, and personnel files (electronic and manual), ensuring compliance with data protection requirements.
•    Coordinate the administration of employee benefits programmes, including Health Insurance, Pension, Bike to Work, and Gym Membership
•    Ensure accurate records and timely communication regarding benefits

Recruitment & Onboarding

•    Support end-to-end recruitment processes, including position creation, requisition approvals, job postings, interview coordination, and benchmarking support
•    Prepare contracts, offer documentation, and onboarding materials
•    Coordinate onboarding activities, including IT setup, system access (e.g. Connect), welcome communications, and ID badge creation
•    Ensure a smooth onboarding experience for all new hires
•    Maintain recruitment trackers and provide regular updates to hiring managers and the HR team
•    Coordinate and conduct exit interviews, capturing and reporting key insights
•    Continuously review and improve recruitment and onboarding processes in line with best practice

HR Projects

•    Provide coordination and administrative support for HR projects and initiatives, including Neurodiversity, Junior Achievement, Gender Pay Gap and Pay Transparency, Employee Resource Centre, Wellness initiatives, policy updates, and organisational integrations
•    Track progress, manage documentation, and support delivery of project milestones

Employee Engagement & Communications

•    Support the planning and coordination of employee engagement and wellbeing initiatives
•    Coordinate company events, ensuring effective planning and delivery within budget
•    Support HR and internal communications, ensuring messaging is clear, consistent, and aligned with company 
standards
•    Maintain awareness of employee sentiment and provide feedback to the HR team to support engagement initiatives

Policies, Processes & Continuous Improvement

•    Support the review and update of HR policies and procedures, ensuring they remain compliant and up to date
•    Identify opportunities to improve HR processes and contribute to continuous improvement initiatives

Education / Experience Requirements

•    Relevant third-level degree in Human Resources or a related field
•    CIPD qualification (or working towards) is an advantage
•    Minimum of 2–3 years’ experience in an HR administrative or coordination role within a fast-paced environment
•    Experience across the full employee lifecycle, including recruitment, onboarding, employee records management, and offboarding
•    Experience in HR and benefits administration is desirable
•    Working knowledge of HRIS systems, with experience in reporting and data analysis preferred
•    Exposure to employee relations processes (e.g. grievances, disciplinaries, note-taking) is an advantage
•    Experience supporting or coordinating projects and employee initiatives/events
•    Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously
•    High level of accuracy and attention to detail
•    Proficient in Microsoft Office Suite, particularly Excel (e.g. reporting, data tracking, analysis)
•    Proactive and solution-oriented, with the confidence to interact professionally with managers and senior stakeholders
•    Strong interpersonal and communication skills, with the ability to handle sensitive information with discretion
•    Experience with psychometric assessments is desirable

Specialized Skills / Other Requirements

Key Relationships / Interfaces

•    EMEA HR team
•    EMEA HQ support functions & Business Units

Behaviours & Values:

•    Hands on approach to work
•    Able to work in a fast-paced environment 
•    Ability to creatively solve issues and apply sound business judgment
•    Ability to function equally well independently and as part of a team

TRAVEL REQUIRED: 

•    Approx 10% travel required  

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