Receptionist/HR Admin Assistant

Position Summary

Title:                             Receptionist / HR Admin Assistant

Reports to:                   Human Resource Manager

Department:                Human Resources

Purpose of the role:    

This role will provide Reception cover and HR admin support to the HR department and staff in the Limerick facility as needed through co-ordinating visitors, managing reception, dealing with employee queries, co-ordinating recruitment and selection activities and maintaining HR, Health and Safety systems and databases as needed.

Principal Responsibilities

Key Responsibilities:

Key responsibilities will include (but are not limited) to the following:

• Manage and co-ordinate reception activities including:

• Welcoming visitors by greeting them, in person or on the telephone, answering or referring inquiries and using paging system and telephone switchboard.
• Maintaining security by following the procedures of monitoring the sign-in system, issuing visitor badges, access fobs and NDA’s
• Directs visitors by maintaining employee and department directories and giving instructions.
• Co-ordinates the itineraries, hospitality and food requirements of all visitors during their visit to Teleflex.
• Co-ordinates all out-going and in-coming post needs by using frank machine and delivering post to relevant people and ensuring that all supplies related to the post are maintained.
• Responsible for the purchasing of all stationary stock across the plant and ensuring that all supplies are maintained and distributed equally.

Principal Responsibilities cont.

• Co-ordinate organise and plan company events while staying within budget. Co-ordinate the development and distribution of information to employees through newsletters, intranet updating, notices, news articles and other informational materials regarding programs, services, activities and policies.
• Supporting the HR dept with co-ordination of all recruitment and selection activities including advertising, applications, co-ordinating interviews, assessments, candidate notifications, medical co-ordination
• Maintain human resources records and files as required.
• Co-ordinate Occupational Health appointments as required ensuring databases and files are continuously monitored and updated
• Participate in various HR projects as required i.e. Annual Employee survey/ PMP’s
• Maintaining / ordering and issuing of PPE as required along with issuing of personal lockers
• Maintaining Health and Safety / HR databases in a timely manner
• Other duties / projects as assigned by manager
• Ensure full compliance with regulatory requirements
• Ensure Quality and EHS policies and procedures are adhered to at all times

Education / Experience Requirements

Professional skills/knowledge

• A third level qualification in business, human resources or related field.
• Experience of working within a busy reception environment
• Approachable, professional and able to work in a highly confidential environment.
• Excellent verbal and written communication skills
• Excellent computer skills (MS Word, Excel & PowerPoint)
• Strong organisational skills, detail oriented, excellent follow-through and the ability to multi-task
• Continuous improvement approach towards work processes.
• Ability to work in a fluid, demanding environment.
• Understanding and appreciation of Teleflex ethics Standards.

Competency Profile

People

• Clear verbal and written communication
• Ability to work in a cross functional team
• Ability to use interpersonal skills to deal successfully with day-to-day matters
• Demonstrates behaviours in line with Teleflex Core Values

Strategy

• Understand the key drivers impacting the business
• Understanding of other department’s impact on the key drivers and how all departments fit together

Customers and Vendors

• Ability to understand customer relationships
• Ability to generate appropriate relationships with customers
• Ability to deal with difficult customers communications
• Ability to influence customers where necessary